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© 2026 Dayworkbook.

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© 2026 Dayworkbook.

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From Notification to Approval in 7 Simple Steps

See exactly how Dayworkbook transforms your daywork approval workflow — from real-time notifications to fully documented, dispute-free billing.

Matt Clifton

Co-Founder & CEO | DAYWORKBOOK

The Complete Client Workflow

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Get Matched Automatically

No setup required on your end.

When your subcontractor creates a job with your company details, the system automatically matches it to your portal using email domain, company name, or ABN recognition. The first daywork sheet creates the job in your portal instantly.

What happens:

  • Subcontractor enters your company details in their app
  • System checks for email domain match
  • Job appears in your portal immediately if matched
  • If no match, subcontractor can invite you directly
  • First sheet automatically creates the job in your portal

Configure Approval Workflows

Set up once, route automatically.

Set up your approval hierarchy once. Designate client reps per project or company-wide. Dayworkbook automatically routes every sheet through your predefined approval chain — no manual forwarding.

Configuration options:

  • Set up approval tiers (Site Rep → Project Manager → Director)
  • Assign approvers per project or company-wide
  • Configure automatic routing rules
  • Set value-based approval thresholds
  • Enable emergency override procedures

Receive Real-Time Notifications

Instant alerts when work is submitted.

When your subcontractor completes and submits a daywork sheet, you receive instant notification. The sheet arrives in your portal ready for review, with all supporting documentation already attached.

Notification includes:

  • Push notification to your phone
  • Email with sheet summary and direct link
  • In-portal notification with full details
  • Cost breakdown visible immediately
  • Photo documentation attached

Review Complete Documentation

Everything you need in one place.

Review the full daywork sheet including every line item, rates, equipment, materials, and all supporting photo documentation — all in one place, from any device.

What you see:

  • Labour hours by trade and worker
  • Plant and equipment used
  • Materials with quantities and rates
  • Photo evidence with timestamps
  • Description of work completed
  • Timestamps and GPS data for verification

Approve in 30 Seconds

One-tap sign-off from any device.

Make your decision instantly from any device. Add comments, request modifications, or approve with a digital signature — all within seconds. A full audit trail records every action.

Approval actions:

  • One-tap approve with digital signature
  • Reject with specific reasons documented
  • Request modifications with comments
  • Forward to next approver in chain
  • Complete audit trail of all decisions

Receive Billing Reports

Compiled, verified, and ready to process.

At the end of each billing period, your subcontractor generates a comprehensive billing report. It brings together all approved daywork sheets for that period into a single, organised summary — fully reconciliation-ready.

Report contains:

  • All approved sheets for the period
  • Detailed cost breakdown by trade and category
  • Signatures and approval timestamps
  • Photo documentation references
  • Reconciliation-ready format

Track Costs in Real Time

Full visibility across every project.

Use your dashboard to track spending, identify trends, and generate reports for stakeholders. Complete visibility across all your jobs and subcontractors — from a single screen.

Dashboard features:

  • Real-time cost tracking per project
  • Subcontractor comparison analytics
  • Budget vs actual reporting
  • Exportable reports for stakeholders
  • Historical trend analysis

Why Clients Choose Dayworkbook.

Fast approvals, complete visibility, zero billing surprises.

Explore All Features

30-Second Approvals

Sign off from your phone in seconds instead of waiting for site visits. Faster approvals mean fewer delays.

No Billing Surprises

You've already approved the work and seen the costs in real time. When the billing report arrives, there are no disputes.

Complete Cost Visibility

See all daywork costs across all jobs in one dashboard. Know exactly where you stand at any time.

Audit-Ready Records

Every sheet, every approval, every change is timestamped and stored. Perfect for audits, disputes, or compliance reviews.

Better Subcontractor Relationships

Fast, transparent approvals build trust with your subcontractors. They appreciate the professionalism and efficiency.

Automated Routing

Configure your approval chain once. The system handles routing automatically — no manual forwarding, no missed approvals.

Ready to ditch the paperwork?

Seamless workflow from creation to approval to payment.

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