From Site to Invoice in 7 Simple Steps

See exactly how Dayworkbook transforms 10+ hours of billing admin into minutes of automated work.

See the complete workflow in 90 seconds

Jason Edmiston

Co-Founder & COO | Dayworkbook

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Trusted by leading clients

The Complete Workflow
Setup once, use forever.

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Set Up Your Rates

Configure your master pricing structure once.

Add your labour, plant and material rates to your Directory. Your commercial pricing structure lives here and is automatically applied to every daywork sheet you create.

What you can set up:

Labour positions like Carpenter, Labourer, Foreman
Plant & equipment like Excavator, Generator
Common materials you use regularly
Composite rate items with flat pricing
Master rates saved in Directory
Job-specific rates can be set
Different rates for different Clients if needed

Create a Job

Set up a Job for each project.

Add Client information, job details, and which Directory rates to use (or customise job-specific rates if this Client has special pricing).

Job setup includes:

Job name and number
Client information (name, contact, email)
Project description
Select Directory rates (or override with job-specific rates)
Add team members who can create sheets for this Job
Designate Client Reps who will sign sheets

Create a Daywork Sheet

Record daywork on site in real time.

Create a daywork sheet directly on your phone or tablet. Add labour, plant and materials — rates auto-populate from your Directory so there's no manual pricing.

Sheet contents:

Open mobile app, select the Job
Add work description and date
Select labour from Directoryn and enter hours worked
Select plant/equipment and enter duration used
Select materials and enter quantities
Take photos with automatic timestamps
Takes 5 minutes on site

Get Digital Signatures

On-site sign-off without the paperwork.

Send the completed sheet to your Client Rep for digital signature. They sign directly on their phone or tablet — no printing, scanning or chasing required.

Signature features:

Client Rep signs directly on your phone/tablet
Send sheet via email if Client Rep isn't available
Digital signature stored securely with timestamp
Digital signature stored securely with timestamp
Complete audit trail of who signed when

Store All Sheets Securely

Every sheet safe in the cloud.

All signed daywork sheets are automatically stored in your secure cloud archive. Access your complete history from any device, at any time — no more lost paperwork.

Storage features:

Complete sheet with all quantities and photos
Digital signatures from both parties
Timestamps for creation and signing
Accessible from web app or mobile instantly
Searchable and organized by Job
Ready for compiling into billing reports

Generate Billing Reports

Compile weeks of sheets in one click.

Select the signed sheets you want to bill and Dayworkbook compiles them into a single billing report — totals calculated, rates applied, professional format ready.

Report features:

Multi-select sheets within a Job (by date, status)
System automatically compiles ALL quantities
Applies preset Directory rates to each resource type
Calculates total cost with line-by-line breakdown
Generates professional PDF summary
Includes links to hosted signed sheets for verification
Download PDF to attach to payment claim

Submit Your Invoice

Get paid faster with zero admin.

Attach your billing report to your invoice and submit. With all the supporting documentation compiled automatically, disputes are reduced and payment cycles get shorter.

Submission features: