Dayworkbook Works Alongside Xero — Not Instead Of It.
Xero handles your accounting. Dayworkbook handles your daywork documentation and billing. Together, they eliminate every manual step between site and invoice.
About
Xero is the accounting platform most Australian subcontractors rely on. It’s excellent at what it does — invoicing, payroll, bank reconciliation, BAS, and financial reporting. There’s no reason to replace it.
The gap Xero doesn’t fill is the one before the invoice: documenting the daywork on site, getting it signed, calculating rates across labour, plant, and materials, and compiling it into a billing report. That’s where Dayworkbook steps in.
The workflow is simple. Dayworkbook handles everything from the moment a daywork sheet is raised on site to the moment the billing report is ready to invoice. That report exports directly from Dayworkbook and attaches to your Xero invoice — zero re-keying, zero double entry.
What Dayworkbook Does
Before the Xero Invoice
Digital Sheets on Site
Field crews create complete daywork sheets on mobile in under 5 minutes. Labour, plant, materials, photos, and a description — all captured before anyone leaves the site.
Rates Applied Automatically
Every rate in your Directory flows through to every sheet automatically. No manual lookups, no Excel calculations, no rate errors showing up in your Xero invoices.
Billing Reports Ready to Invoice
Select a date range, click compile. Dayworkbook produces a professional billing report — formatted, totalled, and ready to attach to your Xero invoice with one click.
Built for both sides
One platform. Two perspectives. Complete solution.
Transform your billing process
Digital sheets on mobile. Automatic billing reports with rates applied. Invoice-ready summaries in minutes. Save 10+ hours monthly.
For Subcontractors- Create complete daywork sheets in 5 minutes on site
- Digital signatures via email or in-person
- Automatic billing reports—no more manual data entry
- Mobile app for field + web app for office
- $150 for 50 sheets—same cost as paper
- Get paid faster with professional documentation
Take control of your costs
Real-time cost visibility. Streamlined approvals. Comprehensive reporting. Centralize all your daywork management—completely free for clients.
For Clients- Real-time visibility of daywork costs as they happen
- Smart routing through your approval hierarchy
- Approve from any device in 30 seconds
- Complete documentation with photos and timestamps
- Multi-project dashboard for all your jobs
- 100% free – no subscriptions or usage fees
About
Xero does not create the documentation. It receives it. Dayworkbook is the system that ensures what arrives in Xero is accurate, complete, and already approved — so your reconciliation is clean from day one.
The integration is manual by design. You export a PDF billing report from Dayworkbook and attach it to your Xero invoice. This gives you full control over what gets invoiced, without any sync errors or duplicate entries from an automated connection.
Combined cost. Xero Starter: from $29/month. Dayworkbook at 50 sheets: $150/month. Total: under $180/month for a complete end-to-end system — from daywork sheet to reconciled invoice.
"We’ve been on Xero for years. Adding Dayworkbook was like finding the missing piece — all the daywork documentation that used to pile up now flows straight into our invoicing process."
Already on Xero? You're Halfway There.
Add Dayworkbook and close the gap between site and invoice. Start free, no credit card required.